all Hire      Hire Management Software

Specification

Job ManagementActive Job Chart
▪ Completely user configurable database include the fields
  that are relevant to your business.
 ▪ See all jobs for a period in an easy to view chart.
▪ See overbookings instantly and where the conflict occurs.
  Build in days either side of the hire period to see any potential issues that
  may occur.
 ▪ Produce all documentation for the job from the data you have entered, with
  no repetition of entering data. This can include reports such as:- Quotation,
  Order Confirmation/Acknowledgement, Contract, Load/Pick List, Delivery &
  Collection Notes, Losses & damages, Invoices.
 ▪ Documentation can be printed, edited, emailed directly or a combination.
 ▪ Documentation storage - attach emails & customer documentation against a job.
▪ Detailed Notepad - store all notes against a contact.
 ▪ Invoice by the event, tabular invoicing, schedule invoicing.
 ▪ Stagger build/removal - stock only booked for actual duration.

Summary Screen
 ▪ Showing jobs starting, in use and ending.
 ▪ Display by date selection.
 ▪ Summary of reminders entered in Contact, Hire Job & Enquiry.
 ▪ Internal user messaging available.

Contacts
 ▪ Store all your customers and suppliers.
 ▪ Search by name, account reference, keywords or any of
  the stored information e.g. postcode, telephone number.
 ▪ Attach default settings to each customer for:- discount,
  delivery/collection charge, damage waiver, price band,
  cash/credit customer, payment terms.
 ▪ Invoicing and payment history stored against each customer.
▪ Multiple contact/delivery addresses.
 ▪ Detailed Notepad - store all notes against a contact.

Stock
 ▪ Handles complex items e.g. marquees, as well as single items
  such as furniture and catering equipment.
▪ Create packs of items to make selecting easier.
 ▪ 26 price bands per items available.
 ▪ Service history - track maintenance/repairs on stock items
▪ Forward receipt of stock can be entered.
 ▪ Consumables - stores stock area to keep track of consumable items. Add
  manually or by purchase order. Forward plan consumables on jobs to show
  what items are required and what you would be short of.

Serial Numbered Stock Tracking
 ▪ Allows you to track individual items where you would normally allocate a
  common item to the job e.g. you could allocate a serial numbered item to a
  contract and track the usage of it.

Stock Turn/Usage
 ▪ Shows the amount an item is used in comparison with the maximum it
  could possibly be used.

Stock Availability
 ▪ Check stock availability for the required period by:- individual jobs, single
  stock items, stock groups, custom groups, all overbooked.

Reports
 ▪ Create your own reports using Crystal Reports (purchased separately).
 ▪ Customise reports to incorporate your company details
  and logo.
 ▪ Easily export to PDF, Word, Excel, Email etc.

Sub Hire/Purchase Orders
 ▪ Sub hire overbooked items directly from the job.
 ▪ Reduces overbooking for dates of sub hire.
 ▪ All purchase orders can be raised from here, not just orders that are
  needed for the contracts.

Invoicing
 ▪ Produce invoices/credit notes directly from the job.
 ▪ Use block invoicing to raise all invoices for jobs delivered/collected in a
  period.
 ▪ Easily reprint copy invoices.
 ▪ As well as main invoices, you can also raise invoices for: deposits,
  additional items, losses/damages, staged payments, long term hires,
  tabular payments.
 ▪ Can link to Final Account or an external accounts package i.e. Sage and
  Exchequer

Resource Planning/Delivery SchedulingResource Planner
▪ Keep track of your staff and vehicles.
 ▪ Forward plan labour requirements for busy periods.
▪ Schedule deliveries, collections and sub hire pick
  ups/returns to individual vehicles.
 ▪ Print off schedules for each driver or overall day.
 ▪ Easy view times and locations of deliveries to assist scheduling.

Event/Venue Manager
 ▪ Attach jobs to their venue/event and automatically update their dates,
  delivery address and deliver/collection charges.
 ▪ View summary of all jobs at venue/location.

Security
 ▪ Configure access to various aspects of the software for each user.
 ▪ Log all changes to job by user.

Job Values
 ▪ Instantly see turnover for the year and compare to
  previous year month on month.

Non-conformance/Faults
 ▪ This is a general area where any user can raise an issue that has occurred
  and make suggestions on how money could be saved or how improvements
  could be made within the business.

Bar Coding
 ▪ Used in conjunction with a PDA Scanner, you can accurately keep track of
  all coded stock as it leaves and returns. Load lists are downloaded to the
  PDA and then the scanned items are uploaded back to the PC, when
  completed.