all Hire      Hire & Rental Management Software

all Hire rental software is ideal for Tent, Event Hire and Party Rental companies.

Specification

Rental Job ManagementActive Job Chart
▪ Completely user configurable database include the fields
  that are relevant to you.
 ▪ See all jobs for a period in an easy to view chart.
▪ See overbookings instantly and where the conflict occurs.
  Build in days either side of the rental period to see any potential issues that
  may occur.
 ▪ Produce all documentation for the job from the data you have entered, with
  no repetition of entering data. This can include reports such as:- Quotation,
  Order Confirmation/Acknowledgement, Contract, Load/Pick List, Delivery &
  Collection Notes, Losses & damages, Purchase Orders, Invoices.
 ▪ Documentation can be printed, edited, emailed directly or a combination.
 ▪ Documentation storage - attach emails customer documentation and site photos
  against a job.
 ▪ Stagger build/removal - stock only booked for actual duration.
▪ Detailed Notepad - store all notes against a contact.
 ▪ Invoice by the job, all invoices in a period, schedule percentage by dates or
  create an invoicing table as well as additional item invoices, damage and loss
  invoices, deposit invoices and credit notes.

Summary Screen
 ▪ Showing jobs starting, in use and ending.
 ▪ Display by date selection.
 ▪ Summary of reminders entered within the job or enquiry
  or contact.
 ▪ Internal user messaging available.

Contacts
 ▪ Store all your customers, supplier and enquiries.
 ▪ Search by name, account reference, keywords or any of
  the stored information e.g. postcode/zip code, telephone no.
 ▪ Attach default settings to each customer for:- discount,
  delivery/collection charge, damage waiver/insurance, price 
  band, cash/credit customer, payment terms.
 ▪ Invoicing and payment history stored against each customer.
▪ Multiple contact/delivery addresses.
 ▪ Detailed Notepad - store all notes against a contact.

Stock/Inventory
 ▪ Handles complex items e.g. tents/marquees, as well as single items
  such as furniture and catering equipment.
▪ Create fixed or flexible packs of items to make selecting easier.
  One flexible pack can be used to select a number of lengths/
  styles/colours/options instead of having to create numerous
  fixed packs.
 ▪ 26 price bands per items available.
 ▪ Add an image to an item and use when selecting from your inventory.
 ▪ Service history - track maintenance/repairs on stock items.
 ▪ Forward receipt of stock/inventory to be purchased.
 ▪ Consumables - stores stock area to keep track of consumable items. Add
  manually or by purchase order. Forward plan consumables on jobs to show
  what items are required and what you would be short of.
▪ Price amend allows you to apply an increase to all selected inventory when
  required.

Serial Numbered Stock/InventoryTracking
 ▪ Allows you to track individual items where you would normally allocate a
  generic item to the job e.g. you could allocate a serial numbered item to a
  contract and track the usage of it.

Stock/Inventory Turn/Usage
 ▪ Shows the amount an item is used in comparison with the maximum it
  could possibly be used.

Stock/Inventory Availability
 ▪ Check stock/inventory availability for the required period by:- individual jobs,
  single stock items, stock groups, custom groups, all overbooked.

Overbookings
 ▪ Displays all shortages for a contract.
 ▪ View contract items already assigned to these items.
 ▪ Mark items for ordering via purchase order system.  

Reports
 ▪ Extensive list of reports included.
 ▪ Create your own reports using Crystal Reports (purchased separately).
 ▪ Easily export to PDF, Word, Excel, Email etc.

Sub Hire/Purchase Orders
 ▪ Sub hire overbooked items directly from the job.
 ▪ Reduces overbooking for dates of sub hire.
 ▪ All purchase orders can be raised from here, not just orders that are
  needed for the contracts.

Invoicing
 ▪ Produce invoices/credit notes directly from the rental job for deposits, additional
  items, losses/damages/main rental, staged payments, long term hire, tabular
  payments.
 ▪ Use block invoicing to raise all invoices for jobs delivered/collected in a
  period.
 ▪ Easily reprint copy invoices.
 ▪ Can link to Final Account or an external accounts system e.g. Sage Peachtree
  (subject to a charge).
 ▪ EDI link - allows a CSV file to be exported with all invoice details, if you are
  running an alternative accounting system to Sage, or cannot run the direct link
  (subject to a charge).

Resource PlanningResource Planner
▪ Keep track of your staff and vehicles.
 ▪ Assign time sheets for each employee against a contact.
 ▪ Forward plan labour requirements for busy periods.

Delivery Scheduling
▪ Schedule deliveries, collections & sub hire pick ups/returns to individual vehicles.
 ▪ Print off schedules for each driver, vehicle or overall day.

Event/Venue Manager
 ▪ Attach jobs to their venue/event and automatically update their dates,
  delivery address and deliver/collection charges.
 ▪ View summary of all rental jobs at event/location.

Security
 ▪ Configure access to various aspects of the software for each user.
 ▪ Log all changes to job by user.

Job Costing
 ▪ Costing sheets designed by yourself can be added to each job and can return
  totals from the sheet back to the database to enable other reports to be run -
  e.g. the comparison between your quoted costs and what was actually spent.
  They can show the total value on invoices/purchase orders raised.

 Timeline
 ▪ A visual representation of when certain procedures are happening in a job e.g.
  you can see when invoices have/are due to be raised, when purchase orders are
  delivered/collected, when loads are being delivered/collected and any job note
  reminders that have been set.

Job Values
 ▪ Instantly see turnover for the year and compare to
  previous year month on month.

Non-conformance/Faults
 ▪ This is a general area where any user can raise an issue that has occurred
  and make suggestions on how money could be saved or how improvements
  could be made within the business.

Bar Coding
 ▪ Used in conjunction with a PDA Scanner, you can accurately keep track of
  all coded stock as it leaves and returns. Load lists are downloaded to the
  PDA and then the scanned items are uploaded back to the PC, when
  completed.